Archive for the ‘Community Council’ Category

Agenda for meeting to be held at 7:30 pm on 24th  November 2021 in the Maxwell Hall

5th November 2021

This meeting is planned to take place in the Maxwell Hall, but it may be necessary to hold it on-line using Zoom.

Members of the public are welcome to attend. To enable us to plan arrangements and provide any necessary details of Covid-19 control measures or to circulate connection details for Zoom, please notify the secretary, Sheila at secretary.pwcc@gmail.com by Sunday 24th October. If members oi the public do not register an interest in attending, then we may not be able to allow entrance to the meeting.
 

  1. In attendance/ apologies for absence
  2. Declarations of interest
  3. Police Report
  4. Minutes of the last meeting
  5. Matters arising from the minutes
  6. Notice of Co-option onto Community Council of Dr. Jacqueline Crowther of 2 Bowling Green Road, Port William, DG8 9SW; proposed by Douglas Ballantyne.
  7. Treasurer’s Report
  8. Correspondence
  9. Website/ Social Media update
  10. Planning Applications
  11. Jen Hendry- organisation survey feedback
  12. Carscreugh Renewable Energy Park Limited – new allocations of funds.
  13. Any other competent business

 

Next Meeting:7:30 pm Wednesday 26 January 2022.




Meeting held on Wednesday 27 October 2021 at the Maxwell Hall, Port William

5th November 2021
  1. Present and apologies for absence:-

Community councillors:- Mr. Douglas Ballantyne (Treasurer), Mr Paul Carrigan, Mx. Jen Hendry, Mr. Richard McElrea, Mr. Jock McMaster, Mrs. Barbara Mellor, Mr. Steve Mellor,  Mr. Peter Smellie (Chairman), Mrs. Sheila Smellie (Secretary)

Representatives of Police Scotland:- PC John Jamieson, PC Andrew Osborne

Members of the public:- Mrs. Jacqueline Crowther, Mr. Kevin Knighton, Mrs. Lesley McNaught

There were no elected members in attendance. There were no apologies for absence.

 

  1. There were no declarations of interest.

 

  1. The two members of Police Scotland were welcomed to the meeting and the Police Report was delivered, including vandalism in the harbour on 3rd October and on 14th October two unknown people were seen boarding a boat in the harbour, and an assault on a juvenile was reported resulting in an arrest.  A survey has been commissioned on body worn cameras in which views are sought, and warnings have been issued regarding scams directed towards students in particular.  Douglas pointed out that the street lighting in the harbour has been failing with the deterioration continuing and the Police agreed that a key crime prevention aid was good lighting.  Kevin Knighton advised that there was a problem in Port William with cyclists riding their bicycles on the pavement.  The Police sympathised and said riders should be requested to use the highways.

 

  1. Kevin Knighton attended the meeting to report on the success he has achieved with owners neglecting the property at 91 Main Street and how it could be applied to other derelict properties in the area. The Land Registry should be able to provide details of the owner who should then be continually requested to accept their responsibility.  Alister Jack MP had also been very helpful in applying pressure to the owners.  Kevin also recommended contact with Scottish Empty Homes Partnership and offered to assist with Brambles, Main Street.  Many thanks to Kevin for his attendance and assistance.

 

  1. The Minutes of the last meeting were accepted and signed – proposed by Jock, seconded by Paul.

 

  1. Matters Arising:-
  2. Play Park:- There is no money available from D & G Council. The Chairman has spoken on this issue to Billy Broll who advised that D & G must inspect Play Parks every two weeks and any purchases need approval by D & G.  A list of council approved suppliers of play equipment has been requested.
  3. Grass cutting on Mill Hill:- This is not D & G land and they will not maintain it.
  4. Rubbish in the harbour:- The Harbourmaster reports that a facility has been provided for the fisherman, but it is not his responsibility to ensure that they use it.  The Chairman has invited him to attend a PWCC meeting to discuss the problem.
  5. Street lights:- D & G say they have instructed their contractor to repair street lights and the contractor is in the process of doing it. Jock reports the problems at Monreith are ongoing.
  6. Machars Action:- Jen reports that there are no regular meetings; they are arranged subject to the convenience and availability of the delegates.

 

  1. Treasurer’s Report:- Jock has worked on the wishing well, which is now weatherproof.  The bank balance stands at £1896.57, being £1134.77 village improvements and £761.80 administration fund.  -The community association treasurer will speak to Scottish Power re Christmas lights electricity payment and the application for the discretionary grant is ready to go to D & G.

 

  1. Correspondence:-
  2. D & G want to lay a wreath on Remembrance Sunday 14th November to mark 100 years of British Legion Scotland.
  3. The consultation on Mochrum conservation area is not available until 29th
  4. D & G are holding a consultation on the problem of seagulls. There are people in Port William who feed seagulls which creates a nuisance problem for other residents.

 

  1. Website/social media:- Jill Astall, who has ably looked after the Port William website, is hoping to leave the village – thank you, Jill, for your work.  Jen has offered to take on the duties and update as necessary – thank you, Jen.

 

  1. Planning applications:- Three new planning applications were notified, renovation to a store by PIRSAC (21/1416/FUL), the installation of solar panels at 19 Main Street (21/1983/FUL), and partial retrospective permission for a summerhouse and garden buildings at 61 Main Street (21/1482/FUL). An application to clear fell 3.14 hectares of Sitka Spruce at Derrie Farm, Elrig (FPA-8426) has been lodged, with replanting including broadleaved trees.

 

  1. Carscreugh Energy Park:- There is £1456.30 grant still available to local organisations.  The defibrillator in Monreith, toddlers’ group in Port William and the Play Park are possible contenders, but a formal application is required.  Jen has queried the financial situation relating to funds from Carsgreugh should the Community Council be dissolved.

 

  1. Organisations survey:- Jen is working at present on the organisation of resilience teams.

 

  1. Any Other Business:-
  2. A new bench has arrived at Second Sands – many thanks to D & G.
  3. Steve reports the road to Killantrae has been inspected by D & G and a French drain system has been proposed. Steve is not convinced by the effectiveness of such a system and will keep the Community Council up to date.
  4. The Chairman has asked Mrs. Jacqueline Crowther if she would consider joining PWCC as a co-opted councillor and she has consented. The motion for co-option was proposed by Douglas and seconded by Jock. This will be an agenda item for the November meeting.

 

The meeting finished at 20:30

The next meeting will take place on Wednesday 24th November 2021




Agenda for meeting to be held at 7:30 pm on 29th September 2021 in the Maxwell Hall

2nd August 2021

This meeting is planned to take place in the Maxwell Hall, but it may be necessary to hold it on-line using Zoom.

Members of the public are welcome to attend. To enable us to plan arrangements and provide any necessary details of Covid-19 control measures or to circulate connection details for Zoom, please notify the secretary, Sheila at secretary.pwcc@gmail.com by Sunday 25th September. If members oi the public do not register an interest in attending, then we may not be able to allow entrance to the meeting.

 

  1. In attendance/ apologies for absence
  2. Declarations of interest
  3. Police Report
  4. Minutes of the last meeting
  5. Matters arising from the minutes
  6. Treasurer’s Report
  7. Correspondence
  8. Website/ Social Media update
  9. Planning Applications
  10. Jen Hendry- organisation survey feedback
  11. Carscreugh Renewable Energy Park Limited – allocation of funds
  12. Any other competent business

 

Next Meeting:7:30 pm Wednesday 27 October 2021.




DRAFT- Minutes of Meeting held on Wednesday 28th July 2021 at the Maxwell Hall, Port William

2nd August 2021
  1. Present and apologies for absence:-Community councillors:- Mr. Douglas Ballantyne (Treasurer), Mr Paul Carrigan, Mx. Jen Hendry, Mr. Richard  McElrea, Mr. Jock McMaster, Mrs. Barbara Mellor, Mr. Steve Mellor, Mr. Peter Smellie (Chairman), Mrs. Sheila Smellie (Secretary)Apologies for absence:- Mrs. Jacqueline Crowther, Mrs. Katie Hagmann, Mr. David Inglis, Mrs. Jackie McCamon, Mr. Jim McColm
  2. There were no declarations of interest.
  3. The Police Report has been circulated, including a report on parking by the Killantrae Bridge in South Street, a response to a complaint from a member of the public. The report included a statement of police policy on car parking policing, which will be of benefit if similar issues are reported in the future.
    It was reported that a vehicle is apparently abandoned at Second Sands – silver Vauxhall Corsa FM03 CXE. This will be reported to the Community Safety Team.
  4. The Minutes of the last meeting were accepted and signed – proposed by Jock and seconded by Paul.
  5. Matters Arising:-
    1. D & G have sent an email to Barbara reference the road to Killantrae stating ‘a repair has been identified and added to our schedule of works’ (Case 5196977).
    2. The old Eagle Hotel has applied for planning permission for alterations – 21/1441/FUL.
    3. The streetlights at Monreith have been re-reported.
    4. Port William Surgery :- The Practice Manager for Southern Machars Practice has confirmed that Dr. Ducker will retire on 30th September 2021. Warburton will continue, but not as a partner.  Vacancies for two general practitioners have been advertised.  In the meantime the Health Board will be responsible for the provision of medical services in Port William.
    5. The access To Garnets Walk from Moormains Road is much improved – thanks to the Cowan family.
  6. Treasurer’s Report:- The bank balance stands at £1904.47, being village improvements £1032.17 and £872.30 administration fund. Port William Community Association applied for £1143.60 from D & G on account of Christmas Decorations and community events.  Richard, being Treasurer of the Community Association, reported this has been approved by D & G  – many thanks to them.  The Community Association will take over liability for Christmas trees and decorations.  The Treasurer suggested the Community Association should take responsibility for payment of electricity for Christmas decorations.  Jock and Richard will present this item at the next meeting of the Community Association.  The Treasurer also reported on available funding from D & G for 2022 of up to £1000/occasion for Festivals and Events.
  7. Correspondence:-
    1. Melinda Dolan is the new Ward Officer, replacing Graham McKie.
    2. D & G are surveying the road between Derrie Farm Elrig and Glenling.
  8. Website/social media :- no developments.
  9. Planning Applications :- nothing relating to the area.
  10. Organisation survey:- Jen has been collecting and collating constitutions from the various organisations. Carol, Office Manager at Machars Action, has offered to visit to explain their services.
  11. Carscreugh Renewable Energy Park Limited:- the Memorandum of Understanding between The Community Council and Foundation Scotland is renewed every five years, and the chairman had recently taken part in that process. A copy of the revised Memorandum had been circulated prior to the meeting, acceptance of the changes was proposed by Douglas and seconded by Barbara.  Applications for grants have been requested by 30th September 2021.
  12. Any Other Business:-
    1. Play Park :- Jock and Richard will discuss new facilities/equipment with the Community Association.
    2. It was agreed that Jen could publish Community Council agendas and minutes on an Elrig Facebook page.
    3. Jock has received complaints about the state and cleanliness of the public conveniences on the Kelton Steps, for which D & G have responsibility for cleaning and maintenance.
    4. Harbour Green bookings had been accepted for D&G Council Youth Work Scheme on 23t July and 1s August, 17:30 to 21:30.

 

The meeting ended at 20:10.

 

The next meeting will be Wednesday 29th September 2021




Agenda for meeting to be held at 7:30 pm on 28th July 2021 in the Maxwell Hall

10th July 2021

This meeting is planned to take place in the Maxwell Hall, but it may be necessary to hold it on-line using Zoom.

Members of the public are welcome to attend. To enable us to plan arrangements and provide any necessary details of Covid-19 control measures or to circulate connection details for Zoom, please notify the secretary, Sheila at secretary.pwcc@gmail.com by Sunday 25th July 2021. If members oi the public do not register an interest in attending, then we may not be able to allow entrance to the meeting.

 

  1. In attendance/ apologies for absence
  2. Declarations of interest
  3. Police Report
  4. Minutes of the last meeting
  5. Matters arising from the minutes
  6. Treasurer’s Report
  7. Correspondence
  8. Website/ Social Media update
  9. Planning Applications
  10. Jen Hendry- organisation survey feedback
  11. Carscreugh Renewable Energy Park Limited update
  12. Any other competent business

 

Next Meeting:7:30 pm Wednesday 29 September 2021.




DRAFT- Minutes of Meeting held on Wednesday 30th June 2021 at the Maxwell Hall, Port William

10th July 2021

The Chairman opened the meeting by paying tribute to Graham McKie who died recently.

  1. Present and apologies for absence:-

Community councillors:- Mr. Douglas Ballantyne (Treasurer), Mr Paul Carrigan, Mr. Jock McMaster, Mrs. Barbara Mellor, Mr. Steve Mellor , Mr. Peter Smellie (Chairman), Mrs. Sheila Smellie (Secretary)

Members of the public:- Mrs. Jacqueline Crowther

Apologies for absence:- Mx Jen Hendry, Mr. Richard McElrea, Mrs. Katie Hagmann, Mr. David Inglis, Mrs. Jackie McCamon, Mr. Jim McColm

 

  1. There were no declarations of interest.

 

  1. The Police Report has been circulated, containing an incident of a broken window in Mount Pleasant.

 

  1. The Minutes of the last meeting were accepted and signed – proposed by Paul, seconded by Jock.

 

  1. Matters Arising:-
  2. Jock has repaired the bench on Garnets Walk and has cut back some grass and other growth – thanks, Jock.
  3. The Police were not very forthcoming about the incident at the schoolhouse and couldn’t give further details.
  4. D & G have informed us that all streetlight issues in Port William and Monreith would be fixed, but no one has yet been awake during the hours of darkness to review the situation.
  5. Carscreugh Energy Park has revised the terms of the agreement and requires applications by November, instead of August. The Chairman is currently reviewing the changes.
  6. The seawall was reported and is on a work schedule.
  7. Jacqueline has passed the views re Visitor Ambassador back to Third Sector D & G – thanks Jacqueline.
  8. David Inglis has been in touch with Steve and Barbara about the condition of the road to Killantrae, but nothing has happened. The Chairman suggested the problem should be reported to the Roads Department through their site and then the details should be emailed to David Inglis.
  9. Dilapidated properties:- Katie Hagmann advises that nothing can be done. The Chairman has logged an enquiry with D&G Building Standards regarding what actions may be taken with regards to the Mill and Rumahra.  Vermin at Rumahra have been reported  to Environmental Health Department.

 

  1. Treasurer’s Report:- The bank balance stands at £1909.97, being £1032.17 village improvements and £877.80 administration fund.  The Community Association have repaid unaccounted monies from the Hardship Fund which has been returned to D & G.

 

  1. Correspondence:-
  2. The fishermen’s compound on the harbour is complete. Outstanding task is to clear the rubbish.
  3. Firework and pyrotechnic consultation has been passed to Helen Oxley.
  4. Mochrum conservation area:- Consultation has been postponed until the end of the year.
  5. Chilcalloch Forestry:- An internet link on all documents and historical surveys is available.
  6. DGHP litter pick in Port William on 20 July. Details have been forwarded to interested parties.
  7. Anthology booklet on the pandemic (‘This is our story’) produced by D & G/Scottish Government is available for inspection.

 

  1. Website – no developments.

 

  1. Planning applications:-
  2. 21/0909/FUL Application from Airriequhillart Farm for additional holiday accommodation and facilities.
  3. 21/1018/FUL Elrig Farm have applied to erect buildings and drainage for poultry rearing at Low Killantrae.
  4. Work to the old Eagle Hotel is progressing – have there been permissions granted?

 

  1. Carscreugh Energy Park:- (See above) One application for finance has been received.

 

  1. Any other business:-
    Jock reported the streetlights in Monreith are still not working. The A747 between Barsalloch Point and Monreith is subsiding, and the condition of the Glenling road is deteriorating seriously.
    b. Douglas reported on rumours that the future of the Doctors’ Surgery in Port William is under threat, due to retirements of the doctors, and the NHS will take over the practice. NHS to be contacted for clarification.
    c. Visitor Return Scheme:-  Jacqueline attended the Community Conversation online and has produced a report – thanks Jacqueline.  D & G want feedback on what they have done and what further is required.  Extra litter bins have been provided and it is considered that chemical waste disposal units should be made available – Kings Green or public conveniences in Port William.  The Chairman suggested that D & G should publish a map detailing waste disposal and recycling facilities in the area.
    d. It was also suggested that the Children’s Playground at Kings Green could be upgraded, and an application for funding under the Visitor Return Scheme should be considered.
    e. Core paths:-  Garnet’s Walk.  Builders’ rubble has been deposited on the Moor Mains Road end of the path; initial crushing and rolling has improved the situation, but there is still work to do.  D & G Community Safety Team were informed, but as the rubble was tipped with permission, no action was taken.  It was agreed to allow the landowner more time to improve matters.
    On the wider topic of Core Path maintenance, D&G have funds available this year and propose to cut the grass on Core Paths.

The meeting ended at 20:55.

The next meeting will be Wednesday 28th July 2021.




Agenda for meeting to be held at 7:30 pm on 30 June 2021 in the Maxwell Hall/ Zoom

31st May 2021

This meeting is planned to take place in the Maxwell Hall, but it may be necessary to hold it on-line using Zoom.
Members of the public are welcome to attend. To enable us to plan arrangements and provide any necessary details of Covid-19 control measures or to circulate connection details for Zoom, please notify the secretary, Sheila at secretary.pwcc@gmail.com by Sunday 27 June 2021. If members of the public do not register an interest in attending, then we may not be able to allow entrance to the meeting.

1. In attendance/ apologies for absence
2. Declarations of interest
3. Police Report
4. Minutes of the last meeting
5. Matters arising from the minutes
6. Treasurer’s Report
7. Correspondence
8. Website/ Social Media update
9. Planning Applications
10. Jen Hendry- organisation survey feedback
11. Any other competent business

Next Meeting: Wednesday 28 July 2021.




DRAFT- Minutes of AGM held on Wednesday 26th May 2021 at the Maxwell Hall, Port William

31st May 2021

1. Present and apologies for absence:-
Community councillors:- Mr. Douglas Ballantyne (Treasurer), Mr Paul Carrigan, Mx. Jen Hendry, Mr. Richard McElrea, Mr. Jock McMaster, Mr. Peter Smellie (Chairman), Mrs. Sheila Smellie (Secretary)
Members of the public:- Mrs. Jacqueline Crowther
Apologies for absence:- Mrs. Barbara Mellor, Mr. Steve Mellor, Mrs. Katie Hagmann, Mr. David Inglis, Mrs. Jackie McCamon, Mr. Jim McColm

2. The Minutes of the AGM held on 28th October 2020 were accepted and signed – proposed by Paul, seconded by Richard.

3. There were no matters arising.

4. The Chairman’s Report, below, had been previously circulated.
Another unusual year, following on from the previous AGM of October 2020. I would like to thank all Community Councillors and elected members for their attendance and contributions to the meetings, either physically at the Maxwell Hall or virtually via Zoom. As ever especial thanks are offered to Douglas for keeping us financially up to date, and to Sheila for her minute taking and behind the scenes work. I would also like to welcome Jen Hendry who was co-opted to the Community Council in October 2020.

The year saw one sad parting in October when former Community Councillor Jim Gray passed away. Jim was a stalwart of the Council, being Treasurer for over 30 years, and I was proud to attend his funeral to represent that element of his life in Port William.

The impact of the Covid-19 pandemic was not only on the frequency of the meetings we held, but also on the matters brought before us. What has been pleasing has been the number of consultations relating to commercial operations locally, with two forestry concerns seeking approval, and reacting to our representations on extraction routes, and the planned diversion of a Core Path at Kennels Cottage by the White Loch. The planned storage compound at the harbour will be another welcome change for the better.

Douglas will provide the details of the accounts, but I would like to thank Dumfries and Galloway Council for their financial support through the year, not only via the Discretionary Grant, which is used to pay our running costs, but also for a Grant towards the Christmas trees and decorations in Port William, Mochrum, Elrig and Monreith; these funds are passed on to Port William Community Association, SCIO, who make a financial contribution and source the trees. Dumfries and Galloway Council also awarded us a grant for the local Resilience efforts- £493.30 was passed on to the Community Association who managed that project . A second Resilience Grant of £988.60 was made available from the Dumfries and Galloway Council Hardship fund, but that arrived in the financial year 2021/ 2022 so will be reported next year. I would like to thank the Community Association Resilience Team for their efforts on the COVID-19 front.

The Community Council was also the initial recipient of the ‘Wind Farm’ grant from Foundation Scotland who manage the fund on behalf of Carscreugh Renewable Energy Park Limited. Unsurprisingly the number of applications received was down on previous years; the £2605.70 was distributed to the Gardeners Group, the Community Association, Maxwell Hall Management and a sum retained by the Community Council for village improvements, including the purchase of a new picnic bench for the Kings Green play area and to assist with the future maintenance of Garnets Walk, a project started by a group of eight volunteers in July, and carried on by Jock McMaster and his Jungle Buster.

On a less positive note, the responsiveness of D&G council to street lighting issues has been a concern, perhaps partially explained by the necessary lack of resource due to Covid restrictions.
Let us hope for a more ‘normal’ year in 2020/ 2021.

5. The Financial Statement and Treasurer’s Report had been previously circulated and the Treasurer thanked Audrey Kevan for auditing the books. The bank balance stands at £1915.47, being £1032.17 village improvements and £883.30 administration fund.

6. Election of office bearers.
The Chairman stood down and was replaced by Jock. Peter was than nominated by Richard and seconded by Douglas and resumed the chair. Peter was willing to stand, and there being no other candidates, was re-elected.
The Treasurer stood down and was proposed for re-election by Richard and seconded by Paul. Douglas was willing to stand, and there being no other candidates, was re-elected.
The Secretary stood down and was proposed for re-election by Jock and seconded by Jen. Sheila was willing to stand, and there being no other candidates, was re-elected.

7. Other positions:-

a. Press secretary – Sheila agreed to continue in this role.
b. Planning applications monitoring – Paul agreed to continue in this role.
c. Wind farm administration – Peter agreed to continue in this role.
d. Website and liaison with Assist IT – Jen agreed to take this on.

8. Any other business:-
It was agreed that ordinary meetings of the Community Council would be held the last Wednesday of each month, excluding August and December, in the Maxwell Hall, or online using Zoom if necessary.

The meeting ended at 19:48.

Next AGM Wednesday 25th May 2022.




DRAFT- Minutes of Meeting held on Wednesday 26th May 2021 at the Maxwell Hall, Port William

31st May 2021

1. Present and apologies for absence:-
Community councillors:- Mr. Douglas Ballantyne (Treasurer), Mr Paul Carrigan, Mx. Jen Hendry, Mr. Richard McElrea, Mr. Jock McMaster, , Mr. Peter Smellie (Chairman), Mrs. Sheila Smellie (Secretary)
Members of the public:- Mrs. Jacqueline Crowther
Apologies for absence:- Mrs. Barbara Mellor, Mr. Steve Mellor, Mrs. Katie Hagmann, Mr. David Inglis, Mrs. Jackie McCamon, Mr. Jim McColm

2. There were no declarations of interest.

3. The Police Report was circulated in advance and included two local items – the theft of a boiler and the activities of school children in the dilapidated building beside the school. Last month’s statement regarding dogs were reiterated. Jen asked after the behaviour of the youngsters in the old schoolhouse. The secretary will make enquiries.

4. The Minutes of the last meeting were accepted and signed – proposed by Jen seconded by Jock.

5. Matters Arising:-

a. Jen has yet to attend a Machars Action meeting, but is now a Director.
b. The streetlights in Monreith and the speed indicator have not been attended to. The matter will be referred to the elected members when they are available.
c. Work has been carried out at the public conveniences at the Kelton Steps and St. Medans.
d. The ‘No Overnight Parking’ signs at the Kelton Steps ad St. Medans have gone.
e. Jacqueline reported a damaged bench on Garnets Walk. Jock will see if it can be repaired, but if not it could be replaced using money from Carscreugh Renewable Energy Park Limited.
f. The picnic bench at Kings Green play area has been delivered.
g. D & G will notify residents of Mochrum of developments relating to the conservation area in June.
6. Treasurer’s Report:-
The bank balance stands at £1917.47, being £1032.17 village improvements and £883.30 administrative fund. Douglas is waiting for the completed forms for resilience finances from the Community Association due by 31st May. Richard will look into this and return any unspent funds.

7. Correspondence:-
A satisfaction survey has been completed and returned to D & G.

8. Website/social media – no developments.

9. Planning applications:-
The owner of The Clansman has applied for the premises to be converted to B and B, and a further application has been received for establishment of a small area of forestry at Barrachan. The forestry applicant requested feedback, and a request for them to avoid vehicle movements through Mochrum village will be made.

10. Carsgreugh Renewable Energy Park:-
A request for applications for funds has been published in the Parish magazine.

11. Any other Business:-

a. Dilapidated properties: complaints have been received about the state of some buildings in Port William and Monreith. The understanding is that it is not possible for D&G to force an owner to take action, however the Chairman will contact Building Standards to identify if there is any course of action open, and to establish a clear definition of what can or cannot be done.
b. Jacqueline reported a problem with the sea wall, which used to be covered in tar but is now disintegrating, opposite Tigh na Mara. This will be inspected by the Chairman and reported to the Roads Department.
c. Jen reported that ‘Temporary Surface’ road signs have been erected on the Elrig/Glenling road.
d. Jen enquired after the responsibilities of the various organisations in Port William, e.g., Community Council, Community Association, Development Trust, etc. A document detailing services and societies is needed. The Chairman asked Jen to draft her requirements for presentation at the next meeting.
e. Discussions were held on Visitor Ambassador volunteers as promoted by Third Sector Dumfries and Galloway. Jacqueline had expressed an interest in such a position and had discussed it with Third Sector D&G. She summarised her understanding of the role to the meeting, and The Chairman had previously circulated the job description for the volunteer positions. It was felt that tourist information and timetables should be displayed on noticeboards, at the caravan site and the View. The opinion of the meeting was that visitor numbers are too small to justify volunteers providing the service, and maybe Port William should look to Whithorn and be included in their schedule. Jacqueline agreed to feed the decision back to Third Sector D&G.

The meeting ended at 20:55.
The next meeting will be Wednesday 30th June 2021.




Agenda for AGM to be held at 7:30 pm on 26 May at the Maxwell Hall

3rd May 2021

1. In attendance/ apologies for absence
2. Minutes of AGM held on 28 October 2020
3. Matters arising from the minutes
4. Chairman’s Report
5. Financial Statement and Treasurer’s Report
6. Election of Office Bearers
a. Chairman
b. Treasurer
c. Secretary

7. Other positions
a. Press Secretary- currently Sheila Smellie
b. Planning Application monitoring- currently Paul Carrigan
c. Wind Farm administration- currently Peter Smellie
d. Website liaison with Andy Lund- currently Peter Smellie

8. Meeting plan for the coming year
19:30 hours on the last Wednesday of each month, excluding August and December when no meeting will be held. Planned to be in the Maxwell Hall, but will fall back to Zoom if Government guidance precludes physical meetings.

9. Any other business

This meeting is planned to take place in the Maxwell Hall, but it may be necessary to hold it on-line using Zoom.
Members of the public are welcome to attend. To enable us to plan arrangements and provide any necessary details of Covid-19 control measures or to circulate connection details for Zoom, please notify the secretary, Sheila at secretary.pwcc@gmail.com by Sunday 23 May 2021. If members oi the public do not register an interest in attending, then we may not be able to allow entrance to the meeting.