Welcome to Port William

1. Election of Office Bearers
   1. Chairman
   2. Treasurer
   3. Secretary
2. In attendance/ apologies for absence
3. Minutes of AGM held on May 2022
4. Matters arising from the minutes
5. Chairman’s Report
6. Financial Statement and Treasurer’s Report
7. Nominations for other positions
   1. Press Secretary- currently Leom Gray
   2. Planning Application monitoring- currently Paul Carrigan
   3. Wind Farm administration- currently Richard McElrea
   4. Website liaison with Andy Lund- currently Leom Gray
8. Meeting plan for the coming year
   19:30 hours on the last Wednesday of each month, excluding August and December when no meeting will be held. Planned to be in the Maxwell Hall
9. Any other business

Next AGM Meeting: 7:30 pm Wednesday 29th May 2024, Maxwell Hall.

1. In attendance/ apologies for absence
2. Declarations of interest
3. Police Report
4. Minutes of the last meeting
5. Matters arising from the minutes
6. Treasurer’s Report
7. Correspondence
8. Kilgallioch and Carscreugh updates
9. Planning Applications
10. Website/ Social Media update
11. Any other competent business

Next Meeting: 7:30 pm Wednesday 28th June 2023, Maxwell Hall.

PRESENT:- Community Councillors – Mr R Sheppard (Chair), Mr D Ballantyne (Treasurer), Mr L Gray
(Secretary), Mr J McMaster, Mr P Corrigan, Mrs B Mellor, Dr J Crowther, Mrs L McNaught, Ms J Edgar,
Ms R Davison
Elected members – N/A
Members of the Public – Mr T Cottam
Apologies – Mr R McElrea
1. Declarations of Interest: Mrs B Mellor and Ms R Davison for SWI fund request, and BM for
Community Shop request
2. Police Report – Report received 25/04/2023 – Only 1 incident reported.
3. Minutes of the last meeting –
a. Proposer – Mr D Ballantyne
b. Seconded – Ms J Edgar
4. Matters Arising from previous meeting:
a. Noticeboards been delivered, now to be installed – RS
b. Path at second sands – to discuss further with D Inglis following previous meeting
discussion.
i. PWCC would need to purchase the materials (gravel) for the path, maybe carry
the work out in Autumn
ii. To be considered as part of LPP
c. Bus Shelter – DGC has assessed and found no damage, scratched and dirty panels do
not fall within the budget for improvements (currently).
d. Vibration complaint – Big road works have taken place recently – RS to contact residents
to see if any improvement.
5. Treasurer’s Report –
a. Total in Bank :£4,727.75.( Village improvements-£950.47, Carscreugh Wind
Farm-£453.27., Kilgallioch-£2,200.00,Admin–£1,124.01)
b. In one month we received £3.60 refund from Ferguson & Co (this is a rebate on fees
while researching ownership of Harbour Green ), and £16.00 paid to Maxwell Hall for
supper room.
c. End of year accounts completed and signed off by Audrey Kevan. These to be
circulated by secretary with other May AGM papers.
6. Correspondence –
a. Local Place Plan – Dr J Crowther is the lead on discussions with DGC for a local place
plan for Port William. On 18th April, LPP representatives from DGC had a meeting with
members of PWCC, outlining what LPP is all about and how we can commence.
i. LPP is looking at what we (as a community) want Port William to be and look
like.
ii. This is a Community project and must include all residents and groups for Port
William.
iii. To gather as much local voice and discussion as possible, everyone within the
Port William and surrounding area. This to commence with a public meeting, and
potential door to door leaflet drop. This is to obtain as much information and
opinions as possible
iv. An audit of Port William needs to be carried out to determine the areas of
importance – Green spaces to be looked at, which should be kept and others
appropriate for alternative purposes.
v. All information is available for the LPP team at DGC, including assessment tool
and guidance.
vi. Funding – This project has to be self funded by the community; there are grants
available and Third Sector D&G are able to assist with identified areas of
funding. Also can discuss ideas for funding from other Groups and Charities
within the area.
1. Small pot of £200 available for stationery
2. Can look into Lottery Funding
vii. Everybody needs a voice – to start a meeting with representatives from all
groups in Port William. A meeting to be determined over the coming months.
viii. There is a lot of work to be carried out, and the plan needs to be developed by
Summer 2024.
ix. For anyone with questions regarding the Local Place Plan, you can talk to all
members of PWCC or email secretary.pwcc@gmail.com
1. Please note, enquiries have only been initiated and we are still
gathering information before community engagement commences
b. Harbourmaster Meetings – Regional Harbourmaster having meetings to bring all harbour
users together. Dr J Crowther attended on PWCC behalf, the discussions and actions
were as follows:
i. Dredging material needs removed from PW harbour – waiting on the contractor
to remove but material needs to dry first.
ii. Budget to be approved for regular dredging at PW
iii. Painting of the Harbour walls is to continue
iv. Waste from fishing piling up again – to be monitored
v. CCTV to be installed at Harbour to protect boats and assets on the harbour.
vi. New lighting poles
vii. Breakwater to be looked at – maybe widen the mouth
viii. Signs going up for reporting issues at Harbour – QR code and phone number
details
ix. No timescales provided for actions above
c. Maxwell AGM took place last night – many people in attendance.
7. Kilgallioch and Carscreugh updates –
a. Letter for funding received from Community Shop, requesting £1000
b. Following discussions and assessing all funding requests, the following donations have
been approved:
i. SWI (Port William)- £300
ii. Port WIlliam Primary School – £300 for purchase of outdoor shed
iii. Maxwell Hall – £700 – to assist with building maintenance inc. roof repairs
iv. Community Shop – £700 – to assist with shop maintenance and purchase of new
window
c. Chair to write to each group informing them of allocated funds – D Ballantyne to be given
details for where Community Shop and School funds to be paid e.g. BACS or Cheque.
8. Planning Applications – None
9. Website/Social Media Update –
a. Traffic improving on FB page – Engagement continuing positively
b. Instagram – Not going forward with creating an account, stick with FB for now.
10. A.O.C.B. –
a. J Edgar to step down as Community Councillor at AGM – 31st May
There being no further business the meeting closed at 8:40pm
Date and Time of the Next Meeting – 31st May 2023 at 7:30pm – This is the AGM

7.30 p.m. Maxwell Hall, Port William
PRESENT:- Community Councillors – Mr R Sheppard, Mr J McMaster, Mrs L McNaught, Mrs B Mellor, Ms R Davison, Mr D Ballantyne
Elected members – None present
Members of the Public – Ms J Dean, Mr T Cottam, Mr S Mellor
Apologies – Ms J Edgar, Mr L Gray, Mr R McElrea, Mr P Carrigan, Dr J Crowther

1. Declarations of Interest: None

2. Police Report – No police officer(s) attended the meeting. Latest report was received 20.03.23. Two incidents reported.

3. Minutes of the meeting held 22nd February 2023 were issued to all members of the Community Council. Mr J McMaster proposed, and Mr D Ballantyne seconded

4. Matters Arising from previous meeting:
a. Noticeboards have arrived, waiting for a break in the weather before they are installed.b. Path at Second Sands – No further response from D Inglis following his original comments.
c. Second Sands potholes – Mr L Gray reported these to DGC, and dates were provided when the roads from Port William to Whithorn were scheduled for repairs and maintenance.
d. Bus shelter – DGC have advised that it is on their action list, but work has not been carried out as yet.
e. Old Mill – No response from HSE regarding the site.
f. Resident concerns over vibration – R Sheppard has visited the property to speak to the resident, and also engaged with David Inglis, who has suggested that he could visit the resident. RS has tried to contact the resident to arrange a date for David Inglis to visit, but due to illness and then being away from home, no reply was received before the CC meeting.

5. Treasurer’s Report – Mr D Ballantyne provided an update to the latest situation. A number of requests for funding have been received, to be discussed at upcoming CC meeting.

6. Correspondence –
a. Local Place Plan – Meeting scheduled 18th April 2023 @ 2 pm in the Maxwell Hall supper room. This is an initial meeting to discuss with the Council what is needed. Once we have an idea of this, the CC will invite all “stakeholders” in the CC area to give their views on how we can improve the villages
b. Mobile stage – the CC have written back to the group looking for our support (but not funds from the CC) for a mobile stage that could be used anywhere in the Machars Area
c. Information Commission (ICO) – Mr L Gray has received a reminder of the annual fee due for this. Mr D Ballantyne confirmed that this would be paid, as normal. via DD in May.
d. An initial meeting regarding the reinstatement of a Federation for the CCs in Ward 2 was held in Wigtown, with R Sheppard in attendance. Proposal is for 4 annual meetings (one of which would be an AGM) for the 12 CC’s in Ward 2 to meet up to share experiences and to discuss local issues

7. Kilgallioch and Carscreugh updates
a. Kilgallioch have issued PWCC with £2,000 to help support the Community. We have received this money and we are grateful to Kilgallioch for providing the funds.
b. Funding requests received to the date of the meeting :
i) Whithorn SWI, looking for start up funds. This was discussed and it was felt that there was a conflict with the SWI in the village, and therefore the CC will not be going forward with this request. Official response to be issued
ii) Maxwell Hall – A very detailed letter was received from the MH Committee, and the CC recognises that we should support the request. Further discussion at upcoming meeting, dependent on any further requests for support from other groups.
iii) A request was received for funds to support a young person in the village with driving lessons (£900) to enable them to get to their place of work. It was agreed that this does not fall into the CCs remit, and that there are other funding opportunities for this sort of request. Official response to be issued.

8. Planning Applications
a. One new application advised by Mr P Corrigan to the CC.

9. Website/Social Media Update
a. Mr L Gray advised by email that two enquiries were received via the web site, and the originators were directed to the What’s On Port William Facebook page
b. Facebook – The What’s On page has been generating a lot of interest. Some of the posts that we have been asked to share are from the SMCC in Whithorn, albeit that the SMCC covers the whole of the Machars, and is well attended by residents of the CC area. R Sheppard has discussed with the Maxwell Hall Committee that they should also send a weekly update on events in the MH.
c. Mr L Gray is looking to create an Instagram page for the CC area. To be discussed at next meeting

10. A.O.C.B.
a. Dr J Crowther is to meet with the Harbour Master to discuss any issues, and an update on any proposed improvements.
b. There will be representatives from the CC for the Maxwell Hall AGM on 25th April at 7 pm
There being no further business the meeting closed at 7.50 p.m.
Date and Time of the Next Meeting – Wednesday 26th April 2023 7.30 p.m. Maxwell Hall Supper Room.

PORT WILLIAM and DISTRICT COMMUNITY COUNCIL

Minutes of the Meeting held Wednesday 22nd February 2023

7.30 p.m. Maxwell Hall, Port William

PRESENT:-  Community Councillors – Mr R Sheppard (Chairman); Mr L Gray (Secretary); Mr D Ballantyne (Treasurer); Mr P Carrigan; Mr R McElrea; Mr J McMaster; Ms J Edgar and Dr J Crowther

Elected members – David Inglis

Members of the Public – Ms J Dean

Apologies – Mrs L McNaught, Ms R Davison, and Mrs B Mellor

1. Declarations of Interest: None

2. Police Report – Nothing to raise from January report.

3. Minutes of the meeting held 25th January were issued to all members of the Community Council. Mr R McElrea proposed, and Mr J McMaster seconded.

4. Matters Arising
   1. Noticeboards – R Sheppard has selected new noticeboards, to be discussed with D Ballantyne for purchase and installation
   2. The path at second sands has been raised with D Inglis who can raise with the Council for upgrade and future maintenance. DG Council has been maintaining during the summer season but the path is slowly thinning with grass growing.
   3. The bus shelter at the Main Square has been actioned by DGC – awaiting update.
   4. Old Mill – DG Council responded to our report about safety concerns over Old Mill. DGC visited and spoke with the owner, it is the owners responsibility to ensure the site is safe. R Sheppard has raised concern over no fencing being put up to prevent access to the site; main concern over children accessing the building. L Gray to respond to DGC requesting details of ‘reasonable timeframe’ and if fencing should be in place.
   5. Resident concern over house vibrations – R Sheppard to visit property. D Inglis did state there is no further response the Council can provide, however he can visit the property to discuss with the owner.

5. Treasurer’s Report – Total money in bank—£2,756.15. This is made up of : Admin–£1,152.41, Village Improvements–£950.47, Kilgallioch–£200.00 and Carscreugh–£453.27.

Following on from receipt of Discretionary Grant from D & G Council of £843.60, payments were made to Port William Community Association of £770.40 towards the purchase of village Xmas trees ,as agreed by council and £73.20 to L Gray for the Mochrum Xmas tree lights.We thank D&G council for continuing to pay this grant to support the purchase of the Xmas trees.A further payment of £16.00 was made to Maxwell Hall for hire of supper room.

6. Correspondence –
   1. Funding available –
      • The Coastal Benefit Fund Scheme is now open for applications – it provides funding for development and projects to improve coastal communities; Port William being one of the communities able to benefit. Applications are open until 27th March 2023. D Inglis suggested we could use this for seed funding to start a project. L Gray to find out further information for considering.
      • Dumfries & Galloway Region Wide Benefit Fund – £90k/year to hand out – another source of funding for community projects.
      • D Inglis provided good discussion on the different types of funding which can be applied for, however we need to have community support and an idea/plan of what funds would be used for. It is suggested we have a collaboration group for Port William and a sub committee meeting – bring everyone together and create a wider development plan for Port William.

1. The Community Council Federation has commenced again – next meeting 28th February at 6pm – Wigtown Town Hall. D Ballantyne and R Sheppard to attend.

• Funding is in place for DG Council to review and improve play parks in towns around the area. D Inglis can find out where PW is on the list. Garlieston received funds for their play park from Wheatley Group, if they have developed in PW we could approach them or similar housing group.

1. Place Planning – Dr J Crowther has agreed to lead on enquiring about Place Planning and completing initial expression of interest application. Discussing with M Dolan.
   • D Inglis confirmed that Stranraer, Wigtown and Whithorn all have plans in the making.
   • For Place Planning to commence, the whole community needs to be involved to discuss and agree with development.
   • A meeting at the Newton Stewart Initiative to take place between 12-6pm for Place Planning on 28th February.

7. Kilgallioch and Carscreugh updates –
   1. R McElrea read out an email received from Foundation Scotland advising that £2,000 is being donated to PWCC without requirement of an application.
      • Funds can be applied for via email or letter to the Chair – R Sheppard or Secretary pwcc@gmail.com
      • We would like to thank Kilgallioch for the allotted funds to help the community.

8. Planning Applications – No new applications

9. Website/Social Media Update –
   1. Website – Nothing to report
   2. Facebook – Views and activity is slowly increasing across both FB pages. Messages to share information are being received for the main PW page.

10. O.C.B. –
    1. J Crowther – The Great British Clean Up week is commencing in March, as part of this JC has organised a beach clean for Saturday 18th March, meeting at 2pm Milton Point, West Barr, Port William. Also in discussion with Amey highways for clean up on A75 (for future reference).
    2. D Ballantyne – The Port William Pantomime had a successful run with over 200 tickets in sales and attendance. A successful community project for the area.
    3. Second Sands – the road to West Barr, potholes are really bad on the left hand side of the road. This needs to be reported and fixed.
    4. Harbour dredging – the harbour mouth is currently being dredged to remove a shingle barrier which has formed. This is ongoing and a digger in operation this evening.
       • There was a question raised over this happening again, and is it a result of the causeway structure and design? This is a bigger discussion and not one for this forum.
    5. Youth hall light complaint – the light has been adjusted, and is on for no more than two hours when events take place at the hall. R Shepperd in contact with the complainant.
    6. D Inglis – Right Care, Right Place – intermediate care survey which is due to close, is looking at the care availability in our Ward. including the Newton Stewart Hospital which is seeking support for reopening. The survey is from the Health Care Partnership, which L Gray did previously circulate. DI has encouraged us to complete the survey. L Gray to recirculate.

There being no further business the meeting closed at 9:10 p.m.

Date and Time of the Next Meeting – Wednesday 29th March 2023 7.30 p.m. Maxwell Hall Supper Room

Draft Minutes of the Meeting held Wednesday 25th January 2023

7.30 p.m. Maxwell Hall, Port William

PRESENT:-  Community Councillors – Mr R Sheppard (Chairman); Mr L Gray (Secretary); Mr P Carrigan; Mr R McElrea; Mr J McMaster; Ms J Edgar and Mrs L McNaught

Elected members – None

Members of the Public – Ms J Dean

Apologies – Dr J Crowther, Mr D Ballantyne (Treasurer), and Mrs B Mellor

1. Declarations of Interest: – L Gray for purchase and claim of new Mochrum Christmas tree lights.

2. Police Report – A police officer was not in attendance, the latest report was received for December and January. 3 incidents were reported in December 2022; and none for January 2023

3. Minutes of the meeting held 30th November were issued to all members of the Community Council. Ms J Edgar proposed, and Mr R McElrea seconded.

4. Matters Arising
   1. Noticeboards – Quote in, sizing needs confirmed and then ordered – Action by R Sheppard
   2. The path at second sands on the road leaving Port William is overgrown, it was discussed of plans to renew the gravel path. Previously raised with DGC who are not the owners; however to approach again for future maintenance e.g. cutting of grass.
   3. The bus shelter at the Main Square is in need of maintenance, to be reported to DGC.

5. Treasurer’s Report – Total money in bank–£2,772.15 this is made up of; Admin–£1,168.41, Village improvements–£950.47, Kilgallioch–£200 and Carscreugh–£453.27.

Payments in the month were–£12 to maxwell hall for room hire, £75 to Assist IT, and payments from Carscreugh grant to–Port William S.W.I.–£300,Maxwell Hall Management–£1,000,MADAG–£1,000 and Toddlers Group–£250.00.

We have not yet received £843.60 from D&G Council for payment towards Christmas trees, lights etc. I have reminded them that payment is due. D Ballantyne to contact Port William Community Association that on receipt of necessary invoices, we should pay over this money to them for payment towards 2022 Christmas trees & lights erected in Port William , Mochrum and Elrig. Monreith will receive £300 directly for MADAG.The money to be paid less £73.20 to be paid to L Gray (Secretary) for new Christmas lights etc. in Mochrum.(invoice received).

No objections received for issue of funds from Councillors, however funds may not cover additional lights claim. L Gray raised a declaration of interest for Mochrum Christmas lights.

6. Correspondence –
   1. Portpatrick CC – Seeking assistance with an investigation – R Sheppard in contact, awaiting response.
   2. Youth Hall Lighting – a complaint was received via the website complaining of new lights installed at the youth hall which were impeding on private properties. It has been confirmed the position of lighting has changed. R Sheppard responded and updated the complainant.
   3. Wishing Well – D Ballantyne received a report from Port William Association of a child being hurt from the wishing well at the green. This is within PWCC ownership so was investigated. J MCMaster and D Ballantyne inspected the well and found that the handle was moving freely; the child was hurt when spinning the handle and it spun back and hit their lip. This resulted in a cut and A&E Treatment. No resistance was found with the handle during investigation. No further action is being taken and we wish the child a speedy recovery.

7. Kilgallioch and Carscreugh updates –
   1. Remaining Carscreugh funds are planned for purchasing a new picnic bench for the slipway seating area at the Harbour.
   2. Kilgallioch funds application is due for submission at the end of February 2023. R McElrea to prepare an application, however we need to submit plans and proposals for funds, with the potential of up to £20,000 available to request. The following is being considered:
      • Upgrade and maintenance for the War memorial – further investigation required.
      • Two new picnic benches for Port William Village.
      • Further funds for Maxwell Hall from previous letter for funding

1. We appeal to other organisations and groups in the area requiring funding to contact us to aid in the application with the hopes of the additional funding being available – Please contact a Councillor or the Secretary pwcc@gmail.com

8. Planning Applications – One application – No objections

9. Website/Social Media Update –
   6. Website – one complaint received, see Section 6.
   7. Facebook – The Port William Facebook page has been renamed to “What’s On in Port William, Dumfries & Galloway”, we hope this will help increase traffic and act as a virtual noticeboard for all activities and events happening in the area. Anyone wanting something posted, please send a message via Facebook. Port William Harbour facebook page continues to operate and steady traffic and interactions.

10. O.C.B. –
    1. Email management – Following a scam email being sent to members of the Community Council claiming to be the Secretary from an unknown email address, it was agreed it best the PWCC email address be reset with new password and security protection in place. Nobody has been impacted by the suspect email, however as a precaution we have upgraded our email security.
    2. The Old Mill – It has been raised with Councillors over the concern of the Old Mill in Port William being unsafe and unsightly. As a private residence it is the owners responsibility to address any safety concerns. DGC have previously been contacted and made aware of the concerns. The building is classed as Under Construction, from previous discussions, rather than a derelict or abandoned building. Matter to be raised with DGC – L Gray
    3. A resident of Monreith has raised concern over their house vibrating when traffic passes. This has been ongoing for the past year. The matter has been raised with Environmental Health who have investigated. No resolution has been found currently, therefore we have been asked to escalate. R Sheppard has agreed to speak with residents, raising with the local Councillor for guidance.

There being no further business the meeting closed at 8:25 p.m.

Date and Time of the Next Meeting – Wednesday 22nd February 2023 7.30 p.m. Maxwell Hall Supper Room.

7.30 p.m. Maxwell Hall, Port William

PRESENT:-  Community Councillors – Mr R Sheppard (Chairman); Mr L Gray (Secretary); Mr D Ballantyne (Treasurer); Mr P Carrigan; Mr R McElrea; Mrs B Mellor; Mr J McMaster; Ms J Edgar and Mrs L McNaught

Elected members – None

Members of the Public – Ms J Dean, Mr S Mellor, PC J Jamieson

Apologies – Dr J Crowther, and Ms R Davison

1. Declarations of Interest: – Mrs B Mellor as a member of the SWI in relation to their request for funds.

2. Police Report – PC J Jamieson was in attendance and provided a verbal report over the past month in the area.
   1. There was an incident off shore of Port William on 19th November; this is part of an ongoing investigation in which the police are looking for witnesses or persons with information regarding the incident. If you are a witness or have information then please contact the Police, or Stranraer CID in particular.
   2. Stranraer Police Scotland Youth Volunteers are recruiting: Are you or anyone you know? 13 – 15 years old? Do you/they have an interest in Policing? Do you/they want to volunteer in your/their local community? If you are interested then please contact the group co-ordinator PC Emily Conroy at Conroy@scotland.police.uk
   3. D Ballantyne asked about licences being given out for razor clam fishing – PC Jamieson advised these are handled by Marine Scotland
   4. S Mellor raised an incident in September which Police did not attend – PC Jamieson was unable to comment but will investigate.

3. Minutes of the meeting held 25th October were issued to all members of the council. Mr J McMaster proposed, and Mr R McElrea seconded.

4. Matters Arising
   1. Noticeboards – R Sheppard (Chairman) to size up and purchase suitable noticeboards. Money has been allocated for purchase.
   2. Dourie Farm & Co have been paid the annual £20 fee for rental of the Tennis Court land.
   3. Machars Action Group – R Sheppard attended however the meeting was cancelled.
   4. Pothole outside the Doctors surgery was filled in but is starting to erode again. To report once more.
   5. Harbourmaster – No actions following last discussions of improvements to the Harbour. To be followed up.

5. Treasurer’s Report – Total money in bank–£5,409.15.This is made up of Admin–£1,255.41, Village improvements–£950.47, Kilgallioch–£200 and Carscreugh–£3,003.27. Many thanks to Carscreugh Energy Park for the payment of £3,003.27.Payments out in month were—£33.20 to Mrs Moira Adams for the remembrance wreath, £12 to Maxwell Hall for use of supper room and £72.72 for public liability insurance of Harbour Green.

6. Correspondence –
   1. Place Planning – Dr J Crowther provided information place planning, currently there is a plan being considered for Stranraer. JC was unable to attend the meeting last month providing information on the new Place Planning process/agenda. LG circulated email and information to Councillors. Further discussion and consideration to take place with other groups in the area.

7. Kilgallioch and Carscreugh updates –
   3003. Carscreugh funding of £3003.27 has been received.
         • MADAG has been granted £1,000 from this fund
         • PWCC to allocate £600 for new picnic bench
   3004. Latest applications for funding:
         • Local SWI Craft group have applied for £300 to help purchase supplies – Councillors have agreed to donate £300.
         • Maxwell Hall has requested money to help with building improvements including the roof. No specified amount – Councillors have agreed to donate £1,000.
         • B Mellor received a letter from The Toddlers group, they are looking for unspecified funds for their group; because the letter was not presented at the meeting, in principle, councillors have agreed to donate £100.
         • This allocates £3,000 of the Carscreugh funds for 2022.

1. Ideas to be presented by February 2023 to write the application for Kilgallioch WF funds.

8. Planning Applications – Four applications – No objections.
   • Secretary to forward planning applications to Councillors

9. Website/Social Media Update –
   1. No website updates or enquiries received.
   2. The Facebook page – L Gray and B Mellor are now able to manage both Port William, Dumfries & Galloway; and Port William Harbour FB Pages. Port William Harbour seems the most active of the two. It has been agreed to change the name Port William, Dumfries & Galloway FB page to “What’s on in Port William” – to act as an online noticeboard for our local community.

10. O.C.B. –
    1. L McNaught – Bus shelter at the Main square is to be raised with Council for repair and maintenance
    2. D Ballantyne raised the path leading from Second Sands out of Port William that requires resurfacing. To be raised with the DGC or Community Assets team for consideration.

There being no further business the meeting closed at 8:40 p.m.

Date and Time of the Next Meeting – Wednesday 25th January 2023 7.30 p.m. Maxwell Hall Supper Room.

1. In attendance/ apologies for absence
2. Declarations of interest
3. Police Report
4. Minutes of the last meeting
5. Matters arising from the minutes
6. Treasurer’s Report
7. Correspondence
8. Kilgallioch and Carscreugh updates
9. Planning Applications
10. Website/ Social Media update
11. Any other competent business

Next Meeting: 7:30 pm Wednesday 25th January 2023, Maxwell Hall.

Draft Minutes of the Meeting held Wednesday 26th October 2022

7.30 p.m. Maxwell Hall, Port William

PRESENT:-  Community Councillors – Mr R Sheppard (Chairman); Mr L Gray (Secretary); Mr P Carrigan; Mr R McElrea; Mrs B Mellor; Mr J McMaster; Ms J Edgar and Dr J Crowther (Co-opt)

Elected members – Cllr. K Hagmann

Members of the Public – Mr D Hirst, Ms J Dean, Mr S Mellor

Apologies – Mrs L McNaught, Mr D Ballantyne, Ms R Davison

1. Declarations of Interest: – Mr J McMaster; Mr P Corrigan and Ms J Edgar have a conflict of interest regarding MADAG request for funding.

2. Police Report – A Police Officer was not in attendance, the latest reports were received from October. Only one reported incident.

3. Minutes of the meeting held 28th September were issued to all members of the council. Mr J McMaster proposed, and Mr R McElrea seconded.

4. Matters Arising
   1. Noticeboards – R Sheppard (Chairman) researching the new notice boards to be purchased. Money has been allocated for purchase. It was discussed around access to the noticeboards; the keys are kept at the local shop for anyone to collect. Left side is for All notices; the right side for Village news only. It is agreed this set up should continue.
   2. All ongoing questions and concerns to be raised with the Community Council Enquiries Service. This keeps a log of outstanding actions.
   3. New Secretary – It was raised that due to personal commitments, L Gray cannot commit to their role as Secretary and asked for another appointment. No one has volunteered to take on the role. Cllr. K Hagmann raised that other councils pay for someone to be Minutes Secretary. L Gray advised taking and producing the minutes is not the issue and takes minimal time and commitment. To be discussed with M Dolan at Community Councils DGC.

5. Treasurer’s Report – Total money in bank–£2,523.80.This is made up of Admin.–£1,373.33, Village Improvements–£950.47 and Kilgallioch –£200.(Earmarked for the notice board). Many thanks to D&G council for payment of the discretionary grant of £493.30(Same as last year) for administration etc. Payments in month were £12 to Maxwell Hall for use of supper room and £20 to Dourie Farming for lease of land at the MUGA. A wreath is to be purchased for the war memorial, the Chairman will attend the remembrance ceremony at the memorial on Remembrance Sunday.

6. Correspondence –
   1. Machars Action Group – R Sheppard (Chairman) is going to attend the next meeting on behalf of PWCC.
   2. South Machars Surgery – Mr D Hirst raised concern regarding the availability of services at the local South Machars Practice Surgery. This followed an issue on a Friday where no GP or pharmacist was available for consultation; including those who normally cover when the practice is without a GP. It was discussed over the concern that this situation could occur more often; and that there is only 1 vacancy for a GP in the vacancy. Cllr. K Hagmann was able to provide further advice; she had been contacted directly by Mr Hirst and has arranged a meeting to bring all local Health services together to discuss; it has also been raised with the Chief of Social Work. PWCC can raise this matter directly also, by contacting the Health and Social Care Partnership; K Hagmann to provide the details. There is also the Wigtown Area Committee Meeting (Ward 2) where this matter is to be discussed – the meeting looks at performance data from the past year.
   3. Wigtown Area Committee Meeting (Ward 2) – Cllr. W Scobie is Chair, Cllr K Hagmann is Co-chair, however will be chairing the next meeting. All meetings are live streamed on Youtube. Anyone can attend on the day however questions cannot be raised at the meeting, but can be pre submitted for consideration.
   4. Ward 2 By-Election – Nominations are open for another 10 days; it is being held to replace a Councillor who reigned from their position.
   5. Funding has been allocated to refurbish the toilet block in Port William by Dumfries & Galloway Council. Email shared for Community Councillors – D Ballantyne raised that a fresh paint on the front would be advantageous.

7. Kilgallioch and Carscreugh updates –
   1. Mr R McElrea is managing the correspondence for Wind Farm projects; and has been in contact with Foundation Scotland regarding this years grants. Has a direct contact there now, who has been very helpful.
   2. Carscreugh – £3003.27 has been granted to PWCC for this year.
   3. Kilgallioch – No application was received therefore no funds are being issued for this year. To be rectified for 2023; Councillors to propose funding considerations by February 2023. Potential funds to be allocated for the War Memorial refurbishment.
   4. All funds require an itemised list be provided to Foundation Scotland for the allocation of the funds received.

8. Planning Applications – Two applications – No objections.

9. Website/Social Media Update –
   1. No website updates or enquiries received.
   2. The Facebook page – Port William Dumfries & Galloway is the name of the Village FB page. B Mellor agreed to be Admin for the page; it was discussed about changing the FB page name to “What’s On in Port William” and use more as a virtual noticeboard. Sharing posts and information from groups and services in and around Port William. L Gray to ask J Henry to assign new Admins. A fresh start for 2023.
   3. Potential to create an instagram page for either Port William or Community Council. Look to discuss this for 2023.

10. O.C.B. –
    1. Funding Applications – Only two aware of at time of meeting for consideration
       • MADAG – Requested £1000 – Mrs B Mellor Proposed and Dr J Crowther Seconded – No objections received – £1,000 to be awarded to MADAG for improvements at Monreith Hall.
       • Picnic Bench for Port William – Approx £600 – To raise with Community Asset Team at Dumfries & Galloway Council to determine costs and any discounts associated. Once confirmed, reassess for allocation of funds.

1. Benches on the beach front at Kings Park – Cllr. K Hagmann discussed the Community Coastal Benefit Fund and Crown Estate Scotland Funding. Potentially £400,000 available and has previously been under prescribed. To be looked into further and potentially application issued on behalf of the Village – raise with Community Association also.
2. Playpark Upgrade – Funding from the Council may be possible, to be raised with M Dolan At Community Councils. It was discussed about a community group being created to look at funding for a new playpark. Also a skatepark, it is known that young people are going to Glenluce to use the skatepark there.
3. Cllr K Hagmann also advised on Place Planning which is a new concept – How to make the plae you live in the very best. Also the potential to Create a Community Action Plan. And also that Third Sector Dumfries & Galloway are another organisation who can help with community improvements and funding.
4. Mr R McElrea rised there is a pothole outside the Doctors Surgery causing issues with accesibility. To be reported.

There being no further business the meeting closed at (:03 p.m.

Date and Time of the Next Meeting – Wednesday 30th November 2022 7.30 p.m. Maxwell Hall Supper Room.

PORT WILLIAM and DISTRICT COMMUNITY COUNCIL

Draft Minutes of the Meeting held Wednesday 28th September 2022

7.30 p.m. Maxwell Hall, Port William

PRESENT:-  Community Councillors – Mr R Sheppard (Chairman); Mr L Gray (Secretary);  Mr D Ballantyne (Treasurer); Mr P Carrigan; Ms R Davison; Mr R McElrea; Mr J McMaster; and Dr J Crowther

Elected members – None

Members of the Public – Mrs D Kiltie; Mrs M Adams; Mr A K Sutherland

Apologies – Mrs B Mellor, Mrs L McNaught, Ms J Edgar

1. Declarations of Interest: – Mr J McMaster has a conflict of interest regarding MADAG request for funding.

2. Police Report – A Police Officer was not in attendance, the latest reports were received from July, August and September 2022.
   1. July 2022 – No overall police updates – One crime reported
   2. August 2022 – No overall police updates – Four crimes reported
   3. September 2022 – Overall update: Travelling community were camping at Kings Green, and subsequently moved on to Auchenmalg. Police received and handled several reports – One crime reported

3. Minutes of the meeting held 29th June having been previously circulated and taken as read were proposed as a true and accurate record by Mr J McMaster and seconded by Ms R Davison. The meeting to be held on 27th July was cancelled at the last minute due to the absence of both Chairman and Secretary.

4. Matters Arising
   1. Dr J Crowther raised concern regarding the noticeboard; information is being removed without control. New items are being removed and duplicates appearing. Following discussion; historically the left hand noticeboard was for everyone and the right hand for Village only news and updates.
   2. New notice boards have not been ordered; there was anticipation to fix the current ones however they are beyond repair. A budget of £500 has been allocated to replace the current noticeboards; preferably with UV protection.
   3. Letter to Council to be issued by Chairman to raise concerns regarding Bus Shelter maintenance in the Main Square, Benches along the Kings Park walkway, to be replaced; and maintenance of beach side walkway at Second Sands.

5. Treasurer’s Report – Nothing major to report. Total money in Bank—£1,969.10; Admin fund–£912.03,Village improvements-£857.07, Kilgallioch community fund–£200.

6. Correspondence –
   1. Machars Action Group are looking for a member of the Council to attend meetings as a representative. Ms R Davison is willing to attend. Secretary to find dates and provide confirmation that someone will attend.
   2. Isle of Whithorn CC were asking for assistance with an investigation. Chairman expressed interest however allocated numbers had been reached quickly.

7. Kilgallioch and Carscreugh updates –
   1. Mr R McElrea is managing the correspondence for Wind Farm projects. The latest round of funding is due.
   2. Carscreugh funding is automatic and likely due in November.
   3. Kilgallioch requires an application to be submitted to Foundation Scotland with allocation of funding from 2021. R McElrea was unable to reach the main contact at Foundation Scotland to discuss. J McMaster contacted the former Chairman to find out what needs to be done. All forms are online and can be filled out and submitted. Update at next meeting.

8. Planning Applications – Nothing to report

9. Website/Social Media Update –
   1. Only one enquiry received via the website; turned out to be spam. No further updates currently.
   2. The Facebook page does not have a log in, Ms J Henry was the former admin and only requires a current member to be added as an admin to continue updating and monitoring. Mrs B Mellor had previously expressed interest in posting and updating FB going forward. To confirm at the next meeting.
   3. Potential to create an instagram page for either Port William or Community Council. Look to discuss this for 2023.

10. O.C.B. –
    1. Funding Applications – Only two aware of at time of meeting for consideration
       • MADAG – Requested £1000
       • Picnic Bench for Port William – Approx £600 – R Sheppard to look into suitable benches.
    2. Mr L Gray raised their intention to step down as Secretary due to personal reasons; they will continue for the time being until an alternative is appointed. Anyone wishing to take on the position should notify the Secretary or Chairman.

There being no further business the meeting closed at 8:20 p.m.

Date and Time of the Next Meeting – Wednesday 26th October 2022 7.30 p.m. Maxwell Hall Supper Room.